Are your emails consuming too much time of your day?. So at the end of it all, you realize that instead of making life better, emails actually mess you up. But wait! This is not true of everybody. There are some people who manage emails so marvelously even when they have 500 or so emails flowing to their account every day.

How do they do that? The tricks aren't too complicated, in fact, they are very simple. First thing is, use the latest version of the email client that you prefer. Personal favorites vary from person to person when determining which email client is best. If you'd ask me what I recommend, I'd go with Lotus Notes or Microsoft Outlook.

How to manage email is not even closer to rocket science but good practices will always save your day when it comes to being effective. That is why you need to use the latest version of the email client, whichever product you may choose to use.

Setting up an email client and categorizing email address and folders can take up sometime. But if you never do it, you will end up wasting a lot of time every day, without being able to manage email lists effectively. So take the time to sit down and assign email rules for known email addresses. Create personal folders and let emails from subscriptions, email lists, promotions etc. fall in to a separate folder. Assign rules for VIP emails to fall in to a folder named 'urgent', 'important' or 'must look'.

When you manage email, make sure you don t forget to add humor. Your email client will certainly accommodate colorful phrases and pictures that will lighten up your day Make use of colorful flags when you manage emails. Assign priorities to emails according to the colors you choose to assign each email. This way, you will know which emails to address urgently and which ones can wait. It is not viable to deal with a couple of hundred emails on a single day unless your job role only expects you to do that. But unluckily, email correspondence is only a slim fragment of work required from you at your working place. So you can do null better than to manage emails in good order.

Olan Butler - Technology Specialist - Computer Services